Submit Your Astronomy Club: Email Listing Request Guide
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Astronomy club organizers planning a public skywatch

Community Resource · Club Listings

Submit Your Astronomy Club

Request a free listing in our Astronomy Clubs Directory or submit a correction to an existing profile. This page explains what details to send and how to submit everything by email.

By Telescope Advisor Editorial Team Published: Updated: Editorial Standards

Quick Answer

We accept free listing requests for active astronomy clubs, school astronomy programs, observatory groups, and recurring public stargazing organizations in the United States. To be approved, submissions need verifiable organization details, current contact channels, and public-facing activity information.

If your group is already listed, include correction details in your email so our team can update the listing quickly.

Required Information for New Listings

  • Official club name and organization type.
  • City and state served.
  • Official website or official social page for verification.
  • Public event details (frequency and typical schedule).
  • Primary contact method for newcomers.
  • Beginner accessibility notes (loaner gear, onboarding nights, or orientation support).

Requests missing verification channels are delayed until documentation is complete.

Review and Publishing Policy

1. Verification

We validate core details using official club channels and publicly visible activity signals.

2. Publication

Approved listings are published in directory rollout batches with standardized profile formatting.

3. Maintenance

Clubs can request updates anytime; periodic refresh checks improve long-term accuracy.

How to Request Corrections

If your listing contains outdated information, send a correction request that includes both current and replacement values. This helps us apply updates quickly and avoid ambiguity.

Email Submission Instructions

We no longer accept submissions through an on-page form. Please send your request directly from your own email account to support@telescopeadvisor.com.

Step 1: Open your email app

Email support@telescopeadvisor.com Open Blank Email

Step 2: Include all fields below in your email

  • Your Name
  • Your Email
  • Official Club Name
  • Organization Type (Astronomy Club, School Program, Observatory Group, Public Outreach Group, or Other)
  • City Served
  • State
  • Official Website URL
  • Official Social Page URL (optional)
  • Public Event Frequency
  • Typical Event Location Type
  • Best Contact Method for New Members
  • Beginner-Friendly Notes
  • Is this a correction request? (Yes/No)
  • Existing Value (if correction)
  • New Value (if correction)
  • Additional Notes (optional)

Tip: Keep your email subject in this format for faster routing: [Club Submission] Club Name (STATE).

Best Practices for Club Listings That Help Newcomers

  • Use a clear newcomer call-to-action and first-event instructions.
  • Publish an easy monthly event calendar with weather update guidance.
  • Describe accessibility, parking, and family suitability clearly.
  • Add a short "what to bring" checklist for public observing sessions.
  • Maintain one canonical web page for announcements and member onboarding.

FAQ

Is there a fee for listing?
No. Directory inclusion requests are free.

Can private invitation-only groups be listed?
Only if they provide clear public onboarding and contact pathways.

Can I request removal?
Yes. Organization representatives can request profile updates or removal.

Can educational clubs at schools apply?
Yes, especially when they host recurring astronomy activities or public sessions.